From the onset of COVID-19, so many organizations had to cancel or pivot their special events to a virtual format. In 2021, more and more organizations opened up to the possibility of hybrid events, giving their clients and customers a way to engage safely. From awards ceremonies to conferences and galas, hybrid events can take on so many different formats. But as different as they may look and feel, they will all lead to the same end result, and that is meeting the client’s needs.
Harvest Ball Gala
Paraclete Planning assisted Local Matters in bringing its Harvest Ball back to an in-person setting with a hybrid option. With the backdrop of the beautiful new home of The Crew, Lower.com Field, attendees were excited to be back in the company of others. At the same time, we were able to live stream the event program, offer a take-home food kit, and provide raffle ticket opportunities so people could still experience Harvest Ball from home. Our team assisted with food and beverage, floral and décor selection, raffle item solicitation, and floorplan design, as well as provided stage management during the event. The Local Matters team met their fundraising goal and was able to enjoy an amazing evening.
Democracy in Action Awards Ceremony
Paraclete Planning assisted the League of Women Voters of Metropolitan Columbus with a fully virtual, pre-recorded award ceremony, honoring a local affordable housing hero. Our team coordinated video shoots for all event speakers; assisted in video review, editing, and script writing; collected photos and footage of the honoree; and worked meticulously with an A/V company to pull together a finished product that was live streamed from a personalized web platform. The League was able to engage and interact via chat with their viewers during the live debut of the pre-recorded ceremony and were still able to raise funds in this fully virtual setting.
Youth Oratorical Contest
The City of Columbus Department of Neighborhoods recognizes central Ohio youth every year with its annual Dr. Martin Luther King, Jr. Youth Oratorical Contest. In the midst of the ongoing pandemic, Paraclete Planning ensured that students, parents and supporters followed mask-wearing and social distancing protocols while attending in person at the Columbus Police Training Academy. Our team coordinated meals, talent, audio/visual support, digital program development, script writing, and stage management. The entire half-day event was recorded and live streamed on the Department’s Facebook Page, providing a way for people to watch real time or save to watch later.